For the past two weeks I’ve been tracking every 15 minute interval of my life. I’ve borrowed this time-tracking practice from Laura Vanderkam, who writes helpful books including 168 Hours, which outlines the practice in a lot of detail.One of Laura’s principles is that “you have more time than you think.” Through her research, she’s found that most people who claim to work more than 50 hours a week tend to over report their work hours, sometimes dramatically so. In other words, a lot of the time they think they’re working, they’re not. It’s not just that their priorities are out of order; they also waste a lot of time. Read More
I have a weird memory of my dad explaining math to me when I was a kid. I never actually learned real math, at least once it went beyond how to pocket extra lunch money, and still haven’t learned 30-odd years later.But my dad was a good storyteller, and often taught me lessons using examples. One time he told me how if you stood across the room and moved halfway toward the wall, and then halfway again, and then kept moving only halfway over and over, you would never actually reach the wall. As a ten-year-old, my mind was blown. You'll never reach the wall if you only move halfway, even if you spend 10 years moving over and over? Read More
I’m heading out to speak at a tech conference this week. The conference will undoubtedly have many smart people in attendance. In fact, I don’t think it’s self-depreciating to assume that most of them are a lot smarter than me. It's just true.Continuing with the theme of “Is this really what it’s about in the world of productivity?”, a common question I get at these events is “Tell us about your productivity hacks.” This question usually comes from someone who’s not only smarter, but also most likely far more organized than me. Read More
It's tempting to think this is the answer. Just take it easy. It will come to you.And sure, maybe it will. I just know that for me, there’s more to it than "work in the morning, sit around and think in the afternoon." That’s how it’s always, always been. The answer isn’t only “work hard all the time,” because of course you can work hard all the time on the wrong things. But I don’t think the answer is to coast either. It’s more like: find the right thing, then give it all you’ve got. A two-step plan, essentially. Read More
When I’m not jet lagged from flying around the world, I have a clear routine that I follow as much as possible. This routine allows me to stay relatively sane while also working as much as possible on things I believe in.
I love living on the west coast, but working on Pacific time can be a challenge. Even when I get up early, I’m three hours behind the other side of the country. My 6am is their 9am—most people have been awake and starting their days for a while. Their idea of an early call is extremely early for me.
When I have a book out, I do my best to accommodate anyone else’s schedule. Drive time radio for a major show on the east coast? That usually means even if I’m in the later portion of the show, I’ll be calling in at 5am or earlier. It’s okay; I do what needs to be done.Read More
Also known as: Why I Fired My Email List ProviderLink: Get Your First 1,000 Email Subscribers
For more than 8 years I used the same email provider. At one time, long ago, they were the best in the business. As the years went by, they became… well, definitely not the best. I had countless frustrations, including one time where the whole system was down for several days and the company only acknowledged the disaster after people complained.
Still, I resisted change, because change is hard—or so I thought. Over the past few years, a good friend of mine named Nathan Barry has been developing a new service that promised to fix many of the frustrations I had with the larger company that slowly declined over time.
I was skeptical at first, because, well, change is hard. But I finally decided to give Nathan’s service a try, and I was impressed right away. It’s much, much better than every other service I’ve seen, and depending on how you use it, it can be cheaper too.Read More
I’ve been a longtime fan of MyMorningRoutine.com, which regularly interviews interesting people to learn how they spend their mornings. Some of my favorite profiles include features from Steve Kamb, Lisa Congdon, and Yuki Shimuzu.
The founders recently asked to feature me on the site, and of course I was thrilled! You can read my full answers over there, or a brief selection below.***
What is your morning routine? (Please note the approx. time you wake up).
First things first: I’m on the go to at least 20 countries each year, in addition to more than 100,000 miles of domestic travel. At the moment I’m kicking off a 30-city book tour that has me waking up in a different place nearly every day for five weeks. Therefore, sometimes there’s not a routine, or at least the routine varies greatly by time zone.
I was recently in Jakarta, Indonesia and ended up working a modified night shift for most of the week. I worked on my projects through the night, woke up for “morning coffee" at 2pm in the afternoon, and then everything was pushed back from there. It felt a little disorienting because I’d show up at the hotel restaurant for “lunch” around 10pm, right before they closed for the night. Then I’d have “dinner” during normal breakfast hours before falling asleep as the sun rose.Read More
If you misidentify a problem, your proposed solution probably won’t work.Let’s say you have a headache, so you decide to amputate your leg. You’ll probably still have the headache, and then you’ll be missing a leg as well. For more effective treatment of headaches, consider a glass of water and perhaps an aspirin. Many other treatment plans fail for the same reason. Something is wrong, and you think you know what it is, but that’s just because you’re looking at the obvious. You may feel, for example, that you’re “overwhelmed.” And perhaps you are. Or you may feel generally anxious, and perhaps you are—or maybe it’s something else entirely. But before you dash off to treat the symptoms, declaring email bankruptcy or a digital sabbatical, promising to return with a 28-day series of themed Instagram photos, take a look at the bigger picture of your life. Read More
Over the past few months, I've been interviewing people for my upcoming book on dream jobs. Many of the people I’ve talked to are really busy—they've found or created their dream job, but they also tend to do a lot of other stuff as well. Some of them have side businesses or run ultramarathons on the weekends. Some of them have active family lives. Some of them do all those things... and more. I don't always ask the same questions of interviewees, but one tends to come up pretty often: "How do you find the time?"
I liked this answer I heard yesterday:
"It's less about how do I find time and more about why do I find time. You'll always find time for things that have a strong enough why."Read More
I'm fortunate to work with great partners, including a wonderful design studio right in Southeast Portland called Jolby & Friends.I was recently with the Jolby crew on a site visit, and one of them mentioned something about how they deliberately operate their studio on an "80% capacity" model. The idea is that they schedule themselves only 80% full in order to be available for last-minute client requests, as well as their own work. I thought this was really interesting! I wrote to Steven, the studio manager, to ask more about how it works. Read More
You’ve heard the conventional wisdom: never check email in the morning.That sounds great, unless your job involves communicating with people, or if you happen to care about what people have to say to you. In either of those cases, you very well might want (or need!) to see what's happened overnight just as you sit down to work. It's also true, though, that it's easy to get sucked into replies and never end up creating or building or just working on something that requires long-term focus, all because you can't get your nose out of the inbox. Years ago I found a better way that I still use most days of the week. Here's how it works. Read More
Productive people are never "free." They don’t have 15 minutes on their lunch break to "have a quick call." They don’t "kill time"—a terrible phrase. You can always put a window of time to good use if you work for it. Productive people schedule their priorities—not always their time, but always their priorities. When they don’t have something to do, they find something to do. By the way, it’s not that productive people don’t make time for friends, family, recovery, and play time. They do. But because they do, and because they have plenty of other things to consider... they’re rarely "free." Read More
Q: What are your tricks for time management? “The simple answer is to attempt to avoid, at all costs, situations that waste people’s time.” “Regarding my personal time management, I also try to live by the philosophy that focuses on: ‘What did I do that was productive and beneficial in the last 40 minutes?’ I…Read More